The best free tutor invoice templates
Creating invoices is tedious. And waiting for client payments is super stressful and frustrating. HoneyBook eliminates both by delivering custom tutoring invoice templates to help you create professional invoices in minutes. Then, you can share your invoices online to get paid faster.
Create your own tutor invoices for free
Tutoring invoicing software
Tutoring invoice generator
Want invoice templates made just for tutors + education businesses?
Customize any of these popular invoices to suit your needs today!
Homeschool tutoring
Work with students who use a homeschool curriculum or self-pace their learning? This tutor invoice template can help you explain all the nuances of the personalized educational support you provide.
Online tutoring
Tutoring students via video chat and email? Use this tutor invoice template to give a clear breakdown of your services.
Elementary & middle school tutoring
Work exclusively with elementary or middle school students? This tutor invoice template is designed to help you bill for your educational enhancement and age-appropriate interventions, easily.
HoneyBook: Like having your own personal assistant
Like teaching, tutoring takes a lot of work. Beyond reviewing assignments, enhancing learning, and conducting interventions with students one-on-one, you also support parents by sending email updates and answering questions. But as you well know, this is still only scratching the surface. Since you run a tutoring business, you also have lots of administrative tasks to tackle, like bookkeeping, client management, and client onboarding.
Honeybook helps you win your time back (and maintain a healthy work-life balance), by taking the tedious tasks off your plate. You can store your parents’ and students’ information in HoneyBook’s CRM and communicate with everyone from a single communication platform. Using HoneyBook’s proposal, contract, and invoice templates, you can send professional client documents and track financial records in minutes. You can also manage client accounts and your entire client database. You can even schedule tutoring sessions and accept payments effortlessly, using HoneyBook’s built-in features. All of it is available on a mobile app as well, so you can work from anywhere.
This means you can focus on helping your students succeed, instead of worrying about client paperwork.
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How to customize your invoice template like a pro
First, select a tutor invoice template that fits your services and include your branding elements, adjust the color scheme, banner image, and logo to match your preferences. Once you’ve got it looking the way you want, you can add in important details like:
- Your name (or business name) and contact info
- The parents’ contact information
- An invoice number, based on your invoice numbering system
- An itemized list of all services completed (or a breakdown of the hours worked if you bill on an hourly rate)
- Pricing for each service (or your standard hourly rate)
- A list of any taxes, fees, or other charges that apply
- The date the invoice was sent
- The invoice due date
- Variety of payment methods
At this point, you can break the invoice into installments or send it online as one lump sum. Your students’ parents can pay the invoice from a secure online portal, and you’ll get a notification the moment they do.
Create professional tutoring invoices in 3 simple steps
Pick a template & customize
Enter invoice details
Calculate cost & send
7 types of tutor invoice templates for independent businesses
No matter how you bill for your tutoring services, HoneyBook has a template designed to make invoicing easy. These tutor invoice templates include:
- Standard invoice: Bill clients after a tutoring session to stay on top of client payments.
- Recurring invoice: Automatically send invoices for weekly tutoring sessions to put your billing on autopilot.
- Prepayment invoice: Collect deposits or get paid in full before meeting with a student for peace of mind.
- Time-based invoice: Invoice clients for every hour spent tutoring students and any additional work agreed to.
- Credit invoice: Send parents notice when their account has a positive balance, or you’re issuing a refund.
- Debit invoice: Let parents know when their bill is due or overdue.
- Mixed invoice: Share one invoice (instead of two or three) when parents have charges and credits on their account.
Why do tutors need online invoices?
Get paid on time
It’s frustrating when parents drag their feet or forget to pay an invoice. HoneyBook helps you minimize late payments by letting you share your invoice in an online portal and sending regular invoice reminders to the parents. Parents can even pay your bill in Honeybook with their debit card, credit card, or bank account information -- making the payment process fast, easy, and secure for everyone.
Impress parents
Parents care deeply about your qualifications, professionalism, approach, and reputation. And they’re vigilantly watching every interaction to make sure you’re the best tutor for their child. With HoneyBook’s tutoring invoice templates, you can create professional, styled invoices in minutes and send them to your clients quickly. And you can help them feel completely at ease by using a professional payment portal to process each transaction.
Automate taxes & discounts
Even if you’re a math wizard, taxes and discounts can be complicated and tedious. Using Honeybook’s invoicing features, you can calculate tax percentages and discounts with a few clicks. This means you can spend more time guiding student learning and less time crunching numbers on a calculator.
Get back to the work you enjoy
You run a tutoring business because you want to help students learn, not because you want to do secretarial work. HoneyBook enables you to focus on the work you enjoy by automating and simplifying everything related to invoicing. You can use an exclusive tutor invoice template to create invoices for each tutoring session, quickly. You can share invoices online and accept client payments in a secure payment portal. Honeybook even allows your long-term clients to set up autopay, for faster, easier bill pay. This means one less thing for you to worry about.
The best business software for tutors
Proposals
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FAQs
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