8 ChatGPT prompts to save time on your to-do list

ChatGPT prompts can help you save time on admin tasks—so you can get back time in your day.

One of the reasons you became an independent business owner is that you value the freedom of making your own schedule. It’s one of the many perks of being your own boss. But despite that flexibility, even independents can’t escape some of the mundane tasks and to-do lists of someone working 9-to-5. 

Fortunately, there’s an ever-growing list of AI tools available to help expedite many of those tedious tasks. The most popular program available at the moment is ChatGPT. In fact, 70% of independent businesses using AI tools use ChatGPT. Using ChatGPT prompts and generative AI, your to-do list just got a little easier. With thoughtful prompts targeting your day-to-day administrative tasks, you can prime ChatGPT to generate responses easily that may have previously taken you hours. You’ll be checking things off your to-do list faster than you can say “Ask Jeeves.”

We did a little prompt research so that you don’t have to: We tested our prompts by plugging them into ChatGPT. Make your next social media planning day last hours less, and follow up with leads or clients in minutes instead of hours with these prompts designed to give you the response you’re looking for. Whether you’re a consultant checking off administrative tasks or a photographer following up with qualified leads, these ChatGPT prompts can guide you through your to-do list like the best personal assistant—and help you start using AI throughout your business. 

Jump to:

• Your to-do list and how can you do it faster
• What is a prompt?
• What is prompt chaining?
• Follow up prompts
• Marketing content creation prompts
• Scripts for pitches and service description prompts

What do you do every day, and how can you do it faster?

Every single independent business is unique (which is what makes independents invaluable), but many of our to-do lists look roughly the same. Many consist of:

• Following up with potential leads
• Responding to client emails
• Updating clients on project progress
• Creating social and blog content
• Creating scripts for conferences and webinars

The cool thing about ChatGPT is that each of these to-do list items can be engineered and expedited with the right phrasing. 

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What is a prompt?

A prompt is a pre-generated or determined piece of copy that “prompts” generative AI programs like ChatGPT and Google Bard to output a response that follows the request. A simple example of a conversation prompt is when someone says “hello;” often you’ll respond with “hello!” or “hi” back. Prompts are a way of generating output using call and response. 

What is prompt chaining and how can it help you?

Prompt chaining is the concept of giving generative AI information to learn and use—such as one email or several emails that are from leads that you want to consolidate information for—then directing it to pull that information from the emails into a different format, like a chart. This way, you can easily copy and paste it into a spreadsheet or tracking system. It’s when generative AI uses previous pieces of information and “learns,” taking the output of prior prompts into consideration for the next prompt.

Prompt chaining is one way to aggregate information into an easy-to-use format so you’re not sifting through every email more than once to pull out information. 

Grab your to-do list; let’s give this a shot.

Follow up with leads and clients using AI prompts

 Following up with qualified leads and active clients is a part of nearly every independent business owner’s day-to-day. In fact, 86% of prospective clients go with the business that gets back to them first, so independents that prioritize following up quickly are much more likely to increase their client base than those who take their time. 

Fortunately, AI tools can help you follow up quickly, whether you’re generating quick responses to leads or using an AI composer to draft detailed messages from your clientflow management tool.

Follow up with potential leads who have expressed interest in your services

When you’re an independent business owner, you likely receive an array of inquiries about your services. Responding to every single inquiry is no small feat. While we hope you have an automated follow-up email that sends discovery questions to new qualified leads straight from your clientflow management platform, more detailed emails to set up a discovery call or meeting can sometimes take more customization. 

With generative AI tools like ChatGPT, you can enter multiple pieces of information, like emails, and reference them to aggregate information and reference each piece of prior information. 

Here’s an example email you may find in your inbox from a prospect:

Now, plug the email you’ve received into the following ChatGPT prompt:

Prompt: Your name is [Your name]. Draft a follow-up email to this lead with a spot for my scheduler link so the recipient can select a time to meet with me: [Paste email copy]

Here’s what we asked ChatGPT using the prompt above

Your name is [Your name]. Draft a follow-up email to this lead with a spot for my scheduler link so the recipient can select a time to meet with me: 

Dear [Your name],

I’m Frank, the owner of MarketingMagnificence, an online marketing firm. I came across your portfolio and was impressed by your expertise in optimizing online marketing strategies. I am interested in working with your services and would like to discuss the following:

• Online Marketing Audit: Analyze our website and SEO practices. Provide actionable recommendations for improvement.
• Target Audience and Market Research: Refine our target audience segments
• Content Strategy and Optimization: Develop a tailored content strategy for maximum impact across platforms.
• Conversion Rate Optimization: Identify opportunities to improve conversion rates.

If you’re available for consulting services, I’d appreciate connecting in a call or meeting. I can provide more details about our objectives, and answer any questions you have.

Please share your availability and preferred communication method. Kindly include your pricing structure for consulting services.

Thank you for considering my inquiry. I look forward to the possibility of working together to elevate my online marketing business.

Best regards,

Frank

MarketingMagnificence, LLC

ChatGPT response

Dear Frank,

Thank you for reaching out and expressing interest in my services as an online marketing consultant. I appreciate your kind words regarding my expertise, and I’m excited about the opportunity to potentially work with MarketingMagnificence.

I have thoroughly reviewed your objectives and requirements, and I believe my experience aligns well with your needs. I would be delighted to discuss how I can assist you in optimizing your online marketing strategies.

To ensure a productive conversation, I invite you to schedule a consultation call or meeting at your convenience. Please use the link below to access my scheduler and select a time slot that works best for you:

[Insert your scheduler link]

During our call or meeting, I will gather further details about your online marketing goals and challenges. Additionally, I’ll be able to answer any questions you may have regarding my approach, pricing structure, or the consulting process.

I look forward to our discussion and the possibility of working together to elevate your online marketing business. Should you have any specific topics or questions you would like to address during our meeting, please feel free to let me know in advance.

Thank you again for considering my services. I am eager to assist you in achieving marketing magnificence!

Best regards,

[Your name}

Online Marketing Consultant

Paste in your scheduler link and send! Do this with the custom emails you need to respond to and never draft an email again. We recommend proofreading each email for accuracy and tone of voice. Efficiency is key, but it’s important your prospective client still thinks they’re communicating with a human.

Update lead tracking system with relevant client information and needs

Want to aggregate these leads in one place? Stay in the same ChatGPT response window and simply ask the following:

Prompt: Can you format the sender name, company name, phone number, email address, and needs from the lead inquiries above from [Lead name], [Other lead name], and [Other lead name] into a format I can easily paste into a spreadsheet?

Here’s what we asked ChatGPT using the prompt above

Can you format the sender name, company name, phone number, email address, and needs from the lead inquiries above from Frank, [Other lead name], and [Other lead name] into a format I can easily paste into a spreadsheet?

ChatGPT response

Certainly! Here’s the information from Frank’s lead inquiry formatted for easy pasting into a spreadsheet:

Sender name	Company name	Phone number	Email address	Needs
Frank	MarketingMagnificence, LLC	999-999-9999	[email protected]	Online Marketing Audit, Target Audience and Market Research, Content Strategy and Optimization, Conversion Rate Optimization

Notice the phrasing in the prompt? When prompting ChatGPT for a chart, we need to ask for something that we can “easily paste into a spreadsheet.” This is important to include because ChatGPT cannot create a spreadsheet, but it can format things to be pasted into a spreadsheet. Nobody’s perfect.

Communicate next steps to active clients

ChatGPT can help you draft emails quickly to active clients, too. Try the following prompt. 

Prompt: Your name is [Your name]. Draft a response to this client that includes [Outline next steps] regarding [Project name]: 

[Paste the client’s initial email]

Here’s what we asked ChatGPT using the prompt above

Your name is [Your name]. Draft a response to this client that includes instructions for preparing a biography and general service descriptions to be optimized into web copy regarding the InstaFame project:

Subject: Next Steps for InstaFamed Co.

Dear [Your name],

I wanted to express my sincere appreciation for your optimizing InstaFamed Co.’s website SEO. Your expertise has made a significant impact on our online presence. We’ve seen increased organic traffic, improved search engine rankings, and enhanced visibility. Thank you!

Now that the initial phase is complete, I’d like to discuss next steps for our collaboration. Here are a few areas to explore:

• Content Strategy: Develop a comprehensive content strategy aligned with our objectives and target audience.
• Link Building: Strengthen our backlink profile through outreach and other strategies.
• Social Media Integration: Optimize our social media platforms to drive traffic and engagement.
• Ongoing Monitoring: Establish a system for periodic reporting and analysis to track performance and identify areas for improvement.

Your guidance will be instrumental in achieving our digital marketing goals. Please let me know your availability for a follow-up meeting or call. I’m excited about our continued collaboration and look forward to discussing our next steps.

Thank you for your exceptional work and dedication. With your support, InstaFamed Co. will thrive in the digital landscape.

Warm regards,

Janessa Blank

Founder and CEO

InstaFamed Co.

ChatGPT response

Dear Janessa Blank,

Thank you for your kind words about the optimization of InstaFamed Co.’s website SEO. I’m thrilled to hear about the positive impact it has had on your online presence.

To continue our success, please provide a detailed biography highlighting your professional background. Additionally, prepare concise descriptions of InstaFamed Co.’s services, outlining their benefits and key features. These materials will help us create engaging web copy that resonates with your target audience.

I’d like to schedule a follow-up meeting or call to discuss our next steps in detail, including content strategy, link building, social media integration, and ongoing monitoring. Please share your availability, and I’ll provide a confirmation and meeting agenda.

Thank you for your trust in my expertise. With our combined efforts, InstaFamed Co. is poised for remarkable growth in the digital landscape.

Warm regards,

[Your name]

Create marketing content for social media and other platforms

A social media presence is a big part of many independent business owners’ marketing strategy. Fortunately, creating post copy for Instagram captions, LinkedIn posts, or blog post outlines doesn’t have to be difficult. Keep in mind, though, that copy generated by ChatGPT may be repurposed; proceed with caution, and be sure to double-check your copy with a free plagiarism checker like Grammarly’s. 

It’s important to include the character count for whatever output you’re looking for. For example, Instagram’s carousel captions are limited to 2,200 characters and they’re shortened to 125 unless the viewer expands the caption. You want your most engaging information in the first 125 characters.

Create an Instagram caption for your upcoming post

Prompt: Generate a caption for an Instagram post of a [Description of the photo] and relate it to [Describe your services] and [What you do to benefit your clients] use high-value hashtags about [Topics related to your post] under 2,200 characters.

Here’s what we asked ChatGPT using the prompt above

Generate a caption for an Instagram post of me smiling and drinking coffee and relate it to my marketing consulting services and how I use AI tools like ChatGPT to streamline my client’s clientflow. Use high-value hashtags about consulting, digital marketing, and AI tools and keep the caption under 2,200 characters.

ChatGPT response

☕️ Starting the day with a smile and a cup of coffee, while revolutionizing marketing consulting services with AI tools like ChatGPT! 🚀💼✨ By harnessing the power of artificial intelligence, I streamline my client’s clientflow, unlocking the untapped potential for their business. Let’s collaborate and propel your brand to new heights! 📈🔥 #MarketingConsulting #DigitalMarketingExpert #AItools #ChatGPT #ClientFlowOptimization #BusinessGrowth #ConsultingServices #MarketingStrategy #DigitalTransformation #Innovation #CoffeeLover

As you can see this output isn’t perfect. The verbiage is a little clunky and “#ClientFlowOptimization” → #ClientflowOptimization. But the good news is your work from this point on is editorial; not creative. Your creative work (taking a great, compelling post photo!) is complete. Watch your ChatGPT outputs for minor tweaks.

Create a LinkedIn post about a current event related to your field

Prompt: Generate a LinkedIn post about [Current event] and relate it to [Describe your services] and [How you benefit your clients]. Use high-value hashtags about [Topics related to your post] under 200 words.

Here’s what we asked ChatGPT using the prompt above

Generate a LinkedIn post about using ChatGPT and relate it to streamlining your client’s booking processes and to support optimizing their clientflow. Use high-value hashtags about AI, clientflow, and client onboarding processes, under 200 words.

ChatGPT response

🚀 Excited to share how ChatGPT is transforming the client experience and streamlining booking processes! 💼✨ With the power of AI, I’m optimizing clientflow and enhancing client onboarding for businesses. #AI #ClientFlowOptimization #ClientOnboarding #Efficiency #StreamliningProcesses

Gone are the days of manual booking and time-consuming paperwork. 📅✍️ ChatGPT enables seamless and efficient client interactions, making the booking process a breeze. Say goodbye to missed appointments and hello to satisfied clients! 💯 #Automation #BookingProcess #SchedulingMadeEasy

By leveraging AI technology, I’m empowering businesses to enhance their client experience while saving valuable time and resources. ChatGPT’s intelligent capabilities enable personalized interactions and real-time assistance, ensuring every client feels valued and supported. 🤝✉️ #PersonalizedExperience #RealTimeAssistance #ClientSatisfaction

Join me in embracing the future of clientflow optimization. Let’s unlock new possibilities and take your business to greater heights! 🌟🚀 #DigitalTransformation #BusinessGrowth #Innovation #OptimizedProcesses

Reach out to explore how ChatGPT can revolutionize your client onboarding and streamline your booking processes. Let’s connect and propel your business forward! 📩📲 #LinkedInNetworking #BusinessConsulting #Collaboration

#AI #ChatGPT #ClientFlow #ClientExperience #Efficiency #Automation #Optimization #Digitalization #BusinessSuccess #FutureReady

This is a robust LinkedIn post that took me one minute to generate. There are, of course, some items I’d need to change.

For example, ChatGPT has said: “ChatGPT enables seamless and efficient client interactions, making the booking process a breeze. Say goodbye to missed appointments and hello to satisfied clients!” This is great in theory, but I need the post to be a little more specific. So I’ve edited to:

“ChatGPT enables seamless and efficient client interactions by drafting precise, comprehensive responses to client inquiries, making the booking process a breeze. Say goodbye to missed appointments and hello to satisfied clients.” 

But that edit only took me 30 seconds. A minute 30 is pretty good for a whole LinkedIn post.

Create a content outline for a new post on your blog

Prompt: Generate an outline for a blog post about [Description of the topic] with the target keyword [Target keyword] and relate it to [Describe your services] and [How you benefit your clients]. Use related keywords about [Related keywords]. Keep it under 1,500 words.

Here’s what we asked ChatGPT using the prompt above

Generate an outline for a blog post about finding your target audience with Gen Z with the target keyword target audience and relate it to online marketing services and how Gen Z needs to hone in on their marketing to identify their target audience. Use related keywords about Gen Z, target audience, branding, and brand voice. Keep it under 1,500 words.

ChatGPT response

I. Introduction

A. Importance of identifying the target audience in online marketing

B. Introduction to Gen Z as a unique and influential demographic

C. Connection between Gen Z and the need for targeted marketing

II. Understanding Gen Z: Key Characteristics and Behaviors

A. Overview of Gen Z’s digital-native mindset and behavior

B. Gen Z’s preferences for personalized and authentic brand experiences

C. The role of technology and social media in shaping Gen Z’s interactions

III. Defining Your Target Audience: Gen Z Edition

A. Importance of defining a target audience for effective marketing strategies

B. Understanding Gen Z’s diverse interests, values, and aspirations

C. Analyzing Gen Z’s online behaviors and consumption patterns

D. Utilizing data and market research to identify your specific target audience within Gen Z

IV. Honing Your Marketing to Connect with Gen Z

A. Creating a compelling brand identity and voice that resonates with Gen Z

B. Utilizing storytelling and authentic content to engage Gen Z

C. Incorporating user-generated content and influencer partnerships to build trust

D. Leveraging social media platforms and emerging trends to reach Gen Z

V. Strategies for Targeting Gen Z Effectively

A. Tailoring your online marketing campaigns to Gen Z preferences

B. Implementing a multi-channel approach to engage Gen Z across platforms

C. Utilizing data-driven insights to refine and optimize your marketing strategies

D. Continuously monitoring and adapting your approach to stay relevant with Gen Z

VI. The Power of Branding: Building a Lasting Connection with Gen Z

A. Importance of brand consistency and authenticity in Gen Z’s decision-making

B. Crafting a strong brand identity that aligns with Gen Z’s values and aspirations

C. Engaging Gen Z through purpose-driven initiatives and social responsibility

D. Building brand loyalty and advocacy among Gen Z through meaningful experiences

VII. Conclusion

A. Recap of the significance of identifying and targeting Gen Z as an audience

B. Emphasizing the role of online marketing services in reaching and engaging Gen Z

C. Encouraging businesses to adapt and refine their strategies to resonate with Gen Z’s unique preferences

Boom—a comprehensive outline. When using ChatGPT for work like a blog post, it’s best to use prompts to generate outlines rather than copy. ChatGPT pulls ideas from all over the internet, so it’s possible to accidentally plagiarise content online. Try checking longer pieces of content that you want to publish under your name with a plagiarism checker like Grammarly’s, and be sure you adjust copy to fit your brand voice.

Draft scripts, pitches, and service descriptions 

Draft a product description for a new services package

When you roll out a new service, it can be cumbersome to draft a service description that does it justice. Try plugging this into ChatGPT.

Prompt: Write a [Adjective for brand voice] description that explains the details of and benefits of [Your services] in under 200 words. You offer [List of services].

Here’s what we asked ChatGPT using the prompt above

Write a casual, friendly description that explains the details of and benefits of your SEO optimization mini package in under 200 words. You offer metadata optimization, GA4 setup, and keyword analysis.

ChatGPT response

🌟 Boost Your Online Presence with Our SEO Optimization Mini Package! 🌟

Hey there, website owners and digital enthusiasts! Looking to level up your online game? Introducing our SEO Optimization Mini Package! 🚀

Here’s what you get:

1️⃣ Metadata Optimization: We’ll fine-tune your website’s titles, descriptions, and tags to make them irresistible to search engines. Get noticed and increase clicks!

2️⃣ GA4 Set Up: Gain insights into your visitors’ behavior, traffic sources, and conversions with Google Analytics 4. Make data-driven decisions to supercharge your performance!

3️⃣ Keyword Analysis: We’ll dig deep to uncover the best keywords for your industry. Optimize your content and attract more qualified traffic for higher conversions!

Benefits you’ll enjoy:

✅ Improved rankings: Climb the search engine ladder and get more eyes on your website.

✅ Higher click-through rates: Stand out in search results and entice users to click and explore.

✅ Actionable insights: Make informed decisions and refine your strategies with valuable data.

✅ Targeted traffic: Attract visitors genuinely interested in what you offer.

Ready to take your website to new heights? DM us or visit our website to learn more about our SEO Optimization Mini Package. Don’t miss out on this opportunity to optimize, analyze, and dominate the online world! 📈💥 #SEO #Optimization #KeywordAnalysis #GA4SetUp #BoostYourVisibility

There are probably (definitely) too many emojis in this service description, but this gives you a foundational outline. Now what’s left is to personalize and tweak the copy to fit your offerings and better align it with your brand voice.

Draft a 10-second pitch to use to describe your services when you introduce yourself at a conference or in a webinar

Prompt: Write a [Adjective for brand voice] short verbal pitch that you would use to explain what you do at a party. You explain the details of and benefits of [Your services] in under 100 words. You offer [List of services].

Here’s what we asked ChatGPT using the prompt above

Write a casual, conversational, short verbal pitch that you would use to explain what you do at a party. You explain the details of and benefits of your digital marketing services in under 100 words, without exclamation points. You offer branding, copywriting, and web design services.

ChatGPT response

Hey, so you know when you stumble upon a website or an ad that instantly grabs your attention and makes you want to know more? Well, that’s what I do for businesses through my digital marketing services. I help them create a unique brand identity that stands out, write compelling copy that connects with their target audience, and design visually stunning and user-friendly websites. Basically, I help businesses make a memorable impression and attract more customers. It’s pretty awesome to see how these strategies can make a real difference in their success.

Never fumble over describing what you do at a cocktail party again.

Use artificial intelligence like a personal assistant

AI solutions will help you level up your business. When combined with a clientflow management platform, you can decrease time spent on tricky administrative tasks. No more drafting emails from scratch or writing pitches with no guidance—you can tailor your prompts and AI tools will give you a great idea or response. 

Combine using HoneyBook’s latest AI features, priority leads and the AI composer, to identify high-value leads and respond to them instantly. By implementing AI solutions in your business, you can spend more time designing a new service package, working on services for clients, or hanging out with your family.